Frequently Asked Questions
Get expert answers to common questions about Houston event planning, wedding coordination, and our professional services.
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Getting Started
How far in advance should I book Echo Point Events for my Houston wedding?
For Houston weddings, we recommend booking 9-12 months in advance to ensure availability and adequate planning time. Popular wedding dates in Houston (spring and fall) book up quickly, so early booking is essential for securing your preferred date and venue.
What is included in your full-service event planning package?
Our full-service planning includes comprehensive support from initial consultation to post-event wrap-up: vendor selection and management, budget planning and tracking, design and décor coordination, timeline creation and management, day-of coordination, and post-event follow-up. We handle every detail so you can enjoy your special day.
Do you plan events outside of Houston, Texas?
Yes, we offer our services throughout Texas and can travel to destination events worldwide. We specialize in Houston-area events but have successfully planned weddings and corporate events in Austin, Dallas, San Antonio, and destination locations. Travel fees may apply for events outside the Houston metropolitan area.
How much does event planning cost in Houston?
Event planning costs in Houston vary based on event size, complexity, and services needed. Our packages start at $2,500 for partial planning and range up to $15,000+ for full-service luxury events. We offer free consultations to provide accurate pricing based on your specific needs and budget.
Services & Pricing
What types of events does Echo Point Events specialize in?
We specialize in weddings, corporate events, nonprofit galas, milestone celebrations, and luxury private parties. Our expertise includes Houston wedding planning, corporate event management, fundraising events, anniversary celebrations, and high-end social gatherings throughout the Greater Houston area.
Can you work within my specific budget for my Houston event?
Absolutely! We work with budgets ranging from $5,000 to $100,000+. During our free consultation, we'll discuss your budget and create a customized plan that maximizes value while staying within your financial parameters. We're transparent about costs and help you prioritize spending for maximum impact.
Do you offer day-of coordination services only?
Yes, we offer day-of coordination as a standalone service starting at $1,200. This includes final vendor confirmations, timeline management, setup supervision, and full event coordination. It's perfect for couples who have planned their own wedding but want professional coordination on their special day.
What makes Echo Point Events different from other Houston wedding planners?
Our personalized approach, local Houston expertise, and commitment to stress-free planning set us apart. We maintain a curated network of trusted Houston vendors, offer unlimited consultations, and provide 24/7 support leading up to your event. Our clients consistently praise our attention to detail and calm, professional demeanor.
Planning Process
What happens during the initial consultation with Echo Point Events?
Your free consultation includes discussing your vision, budget, and timeline, reviewing our services and packages, meeting your dedicated planner, and receiving a customized proposal. We'll also share our portfolio of Houston events and answer all your questions. Most consultations last 60-90 minutes and can be conducted in-person or virtually.
How often will we meet during the planning process?
Meeting frequency depends on your package and timeline. Full-service clients typically meet monthly initially, then bi-weekly as the event approaches. We also offer unlimited phone and email support between meetings. For day-of coordination, we meet 2-3 times before your event to finalize all details.
Can I make changes to my event plans after we start working together?
Yes, we understand that plans evolve! We accommodate changes throughout the planning process. Minor adjustments are included in our service, while significant changes (venue, date, guest count) may require contract amendments. We'll always discuss any cost implications before making changes.
What if I need to postpone or cancel my event?
We understand that unexpected circumstances arise. Our contracts include clear postponement and cancellation policies. For postponements due to unforeseen circumstances, we work with you to reschedule without additional planning fees. Cancellation terms vary by package and timing - we'll review these during your consultation.
Vendors & Venues
Do you have preferred vendors in Houston?
Yes, we maintain relationships with Houston's top vendors including photographers, florists, caterers, musicians, and rental companies. Our preferred vendor network ensures quality, reliability, and often special pricing for our clients. However, you're welcome to use your own vendors - we'll coordinate with anyone you choose.
Can you help me find the perfect venue in Houston?
Absolutely! We know Houston's event venues inside and out, from historic locations like The Bell Tower on 34th to modern spaces like The Astorian. We'll recommend venues based on your style, guest count, budget, and date. Our venue relationships often help secure better pricing and preferred dates.
What if there's an issue with a vendor on my event day?
This is exactly why you hire a professional planner! We handle all vendor issues on your event day so you never have to worry. Our experience and vendor relationships help us quickly resolve any problems. We always have backup plans and emergency contacts for critical services.
Do you mark up vendor costs?
No, we don't mark up vendor costs. You pay vendors directly, ensuring transparency and the best possible pricing. Our fee is separate and clearly outlined in your contract. This approach builds trust and often results in better vendor relationships and service for your event.
Houston-Specific
What are the best wedding venues in Houston for outdoor ceremonies?
Houston offers beautiful outdoor wedding venues including The Bell Tower on 34th's rooftop, Brennan's of Houston courtyard, Hotel Granduca's gardens, and The Corinthian's outdoor spaces. We also recommend Hermann Park venues and several private estates. Weather backup plans are essential for Houston outdoor events.
How do you handle Houston's unpredictable weather for outdoor events?
Houston weather requires careful planning! We always include weather contingency plans for outdoor events, including tent rentals, indoor backup venues, and timeline adjustments. We monitor weather closely and make decisions 24-48 hours before your event to ensure guest comfort and safety.
What's the best time of year for events in Houston?
Spring (March-May) and fall (October-November) are ideal for Houston events with mild temperatures and lower humidity. Summer events work well with indoor venues and proper cooling. Winter events are beautiful but require weather monitoring. We'll help you choose the perfect timing for your specific event type.
Do you work with Houston nonprofit organizations?
Yes! We have extensive experience planning nonprofit galas, fundraising events, and charity auctions throughout Houston. We understand the unique needs of nonprofit events including budget constraints, volunteer coordination, and maximizing fundraising impact. We offer special nonprofit pricing for qualifying organizations.
Ready to Start Planning Your Houston Event?
Schedule your free consultation today and let's bring your vision to life.